What is a Virtual Office Space and how do they work?

A virtual office isn’t exactly like coworking but gives businesses a physical address and office-related services without having to sign and undertake a long lease and with it the administrative staff. In a virtual office, employees can work from anywhere but still have things like a mailing address, videoconferencing and more.

A Virtual office operates as one unit to serve customers but does not exist in a fixed location. This type of setup is really popular with startups and small businesses that want to minimize the money expenditure.

Why is Virtual Offices so popular?

Virtual offices save money drastically because you don’t need to own the premises, and with low monthly subscription. You can avail the services of Mailing Address, GST Registration Address or Business Registration Address. Further one can take a professional receptionist for call answering or just call forwarding facility.

The creation of web-based office productivity software and services, such as videoconferencing, has helped a lot in driving the growth in virtual offices. Plenty of sites offer research and inspiration for virtual office spaces without being connected to a physical space.

In short, what does it all mean?

• A virtual office is a company that operates as one unit. It is not forced to exist in just one specific location and has a physical mailing address. 

• The development of online softwares and tools such as videoconferencing and messaging services has led to the increased usage of virtual offices.

• The costs of operating a virtual office are minimal compared to a traditional office. That’s why this type of setup is popular among small businesses and startups all around the world.

• Virtual office arrangements expand job options all over for employees and also hiring options for businesses.

• While the virtual office is typically a less expensive option for business, some services, like phone answering and videoconferencing, might have limited accessibility when compared to a traditional office space.

• It provides you with an address for your business at a premium location which you can use for company registration or gst registration.

Use case  of a Virtual Office Space

A virtual office can lead to greater and higher rates of productivity, as its services, frees workers from administrative tasks, as well as  heavy commutes everyday from office to home in peak traffic hours. Each employee can work from the location that is most convenient for them. The business is not restricted to hiring employees who live locally and can even choose to bring people from all around the world to work with them.

As more people look for and find ways to work remotely, the benefits of a virtual office are immediately noticeable. However, not everything is as easy as it seems. Some may find scheduling of virtual office space no different than the time-consuming scheduling conflicts inherent in a physical office and sometimes even worse as people may have different times in different places where they live.

Appeal of a virtual office

The appeal of a virtual office to users is of course twofold. First, the monthly cost of a virtual office is far less and minimal than that of a traditional office workspace. After all, it has none of the maintenance and upkeep costs nor has to pay to provide side benefits like parking to its employees, nor does it need to be staffed at all times. Month-to-month lease is also available in Virtual Offices. So, there is greater flexibility, if a user’s business changes as per its needs.

Costs for using a virtual office can run as low as Rs 300 for a membership fee and Rs 900 per month for a month to month lease for basic services and software. More expenses will pile up if more services keep on adding. 

Second, a virtual office can provide a mailing address, telephone answering, and videoconferencing services, to name a few benefits. Therefore, a small business can appear larger than it is. It also provides a physical address or even multiple addresses for users to meet clients. Sometimes, the address can lend an aura of prestige to a virtual office user, if the address is a well-known location or street. A professional phone answering service can have the same effect.

What you need?

But of course some of the services that a virtual office arrangement offers require pre-planning to utilize. As an example, many packages come with limited use of conference rooms or limited teleconferencing and videoconferencing services and softwares. Virtual offices also may have restricted access on nights and weekends. Users may find the lack of flexibility limiting and inconvenient. There is also the potential for distractions that come with working from home. Therefore some workers might not be as productive when operating in a virtual office environment.

Where to find Virtual office spaces?

Instaoffice is India’s one of the leading networks of Virtual Office , Serviced Offices and Coworking spaces. You can avail the most cost effective and professional Virtual Office Address for Business Registration, GST, Professional look to your business, Enhance the trust   across top 5 Cities in India. 

Do you have any questions about how to find the right virtual office space? Tell us in the comments below or visit our Homepage to find more virtual office space.