What is InstaOffice?
InstaOffice is a one-stop solution provider for all your office space needs. Got a problem with your office lease? Can’t afford to pay a hefty deposit? Or are you a freelancer who just misses the inspiring, energetic environment that only an office can provide? Don’t worry. We’re here to help. Our network of business centers and co-working spaces lets you get set up in an office that is exactly right for your needs, so that you can start creating the awesome work that you were meant to.
Who are the people behind InstaOffice?
InstaOffice is run by a team of professionals who all have faced real challenges while setting up their own offices. We come with varied experience in the fields of banking, hospitality and technology, which we leverage to bring you the best solutions for your office space needs.
What is InstaOffice?
InstaOffice brings you a range of solutions that can meet a diverse range of needs, including privacy, hierarchy, networking, etc. We leverage economies of scale to make our solutions affordable for all kinds of businesses. You can choose the configuration you like, depending on the specific needs of your business. Because of our ability to adapt to different sets of needs, we are not an interim solution provider. We offer a long-term economically viable solution for all your office space requirements.
For most entrepreneurs and small businesses, business centres tend to be too expensive, while co-working spaces do not offer the right degree of privacy for a growing or established business.
We also know that our customers don’t want to be held back by poor quality services. This is why, for a single, all-inclusive price, all our customers get access to standardized, high quality services across the board.
How is a business centre different from a co-working space?
Our business centres provide a highly professional environment with all the necessary support functions to run a successful business. They generally host SMEs, MNCs, small teams from large national corporations, professional services staff, mobile professionals, as well as entrepreneurs that value privacy.
Our co-working spaces provide greater opportunities for socializing and networking, as well as handholding services such as legal, technical, etc. As such, they are more suitable for startups and freelance professionals.
If I choose to work from a business centre or a co-working space, what services are included in the price?
We charge an all-inclusive price—this means that each of our customers gets access to all the services required for them to have a productive day at work. These include:
- Access to a professional workspace
- High speed internet
- Administrative and IT support
- Utilities like electricity, water and maintenance
- Security and housekeeping services
- Access to other amenities like pantry, reception area, lounge, etc
- Beverages like tea, coffee, etc
Any special requirements you may have besides these can be covered by our additional services (available on a pay-as-you-go basis) that include meeting room usage, videoconferencing facilities, runner support, telephone services, etc.
What documentation do I need?
For individuals, we require a photo ID and address proof for all users. For companies, we additionally need a copy of their PAN card as well as a copy of the Memorandum of Association (MoA).
How can I make the payment?
You can make your payments via direct transfer, or pay by cheque at your office. (Soon, you’ll be able to do this from an account on the native app on your mobile!)
When can I start working after I sign up?
You can start working immediately.
Who will be my immediate point of contact?
Our dedicated team of community managers, receptionists, office boys, etc, is always available at any InstaOffice Business Centre at all times. Alternatively, you can reach us at firstname.lastname@example.org or call us at 995 856 3555 for any queries.
How can I invite my guests or clients to my office?
Simple! Just let our office staff know. Our front desk executives or managers would be happy to help you. Or you can direct your guests to the Google Tag on our app.
What is a hot desk?
Hot desks are based on the sharing workplace model which replaces conventional designated workstations with flexible ones. By opting in for hot desks, you can choose where and when to work according to your convenience.
I am a freelance designer. How can I benefit from your services?
If you’re looking for peace and quiet to work on your latest project, our private offices may be just the thing for you. On the other hand, if you miss the bustle and energy of an office space, but are not sure how much time you need, our flexible desks are a great option for you to explore. Give us a call at 995 856 3555 or drop in for a chat and we’d be happy to help you find the best space for you!
What is a business centre ?
A business centre is a professionally managed commercial facility that offers end-to-end business infrastructure and services for short and medium term periods.
How is a business centre different from a conventional office?
Unlike conventional leasing offices, a business centre does not have long lock-in periods and large security deposits. You can simply book a business centre according to your requirements.
Is it true that business centres are very expensive?
This is a common assumption. However, in reality, since all the resources in a business centre are shared, customers are able to utilize premium facilities at a lower cost than in a traditional office.
What services are available in a business centre?
Business centres offer end-to-end professional services to all types of organizations. Apart from refined furnishings and best-in-class IT infrastructure, such as high speed leased lines, internet backups, data security, VPN, firewalls, etc, our business centres also include business concierge services and administrative support.
How is the billing done in a business centre?
Billing in a business centre is done simply on a pay-for-what-you-use basis. Tell us about any specific requirements you may have, such as location, office size, layout, number of workstations, administration and support facilities, etc, and we'll send you the best quote to use our services. There are no hidden costs.
Is it safe to work in a business centre?
Yes. All our private offices are lockable. Every guest has access to personal lockable storage. Also, the whole office is under 24/7 surveillance. Even outside of business hours, there is always a security guard present.
What kinds of users generally opt to work in a business centre?
A business centre caters to a wide spectrum of businesses and organizations, from MNCs to SMEs to governmental organizations or startups. While startups and freelancers benefit from the flexible and cost-effective solution that a serviced office provides, larger firms are able to rapidly achieve a highly professional solution to their business needs.
What is the minimum and maximum period for which I can use a business centre?
Some of our guests have signed up for several years, while others use our offices for a few days every month. You can sign up to use our business centres for any period of time ranging between a few hours to multiple years.
What is the minimum and maximum size of an office in a business centre?
Our private offices can seat between 2-40 people. Our configurations can be changed to accommodate even larger teams.
Why should I choose co-working over a conventional office ?
Co-working spaces provide a far more economical solution to your office needs, as compared to conventional offices. They also take away the hassles of renting and maintaining an office, allowing you to concentrate on your business. Apart from that, co-working solutions also provide a platform for you to interact, connect and grow with like-minded people from your industry or other related industries.
How can I organize meetings in a co-working space?
Organizing any kind of meeting (team meets, board-room meetings, audio or video conferencing, etc) in a co-working space is completely hassle-free. With our online booking tool, you can conveniently book a meeting room at any time. Additionally, drop us a line at email@example.com and our concierge would be happy to reserve a meeting place on your behalf.
What kinds of users generally use co-working?
Co-working spaces are used by a wide spectrum of users, and are particularly popular with entrepreneurs and freelancers.
What if I hire more people?
We understand the changing dynamics of businesses, and so our co-working solutions are fully scalable. At any point, should you choose to scale your workforce up or down, just let us know. We would be glad to provide an appropriate solution for your needs.
Do I get 24/7 access to my workspace?
You can access your office space for any number of hours during the day, by booking it 24 hours in advance. However, all our support services such as reception, IT and admin support, pantry, etc, will only be available during the normal business hours, i.e. 9 am to 7 pm.
What is a virtual office?
A virtual office provides communication and address services without providing dedicated office space. Virtual offices are increasingly becoming popular because they offer a cost-effective and pragmatic solution for many entrepreneurs.
What can I do with a virtual office?
With a virtual office, you're able to assign a dedicated and reputed address to your business, without the hassles of maintaining an office. Apart from being cost-effective for the organization and convenient for its employees, a virtual office has the additional benefit of providing professional staff to take care of things that matter to your business.
What kinds of users generally opt for a virtual office?
Although used by a wide range of organizations lately, virtual offices are favorites among startups and SMEs who do not wish to invest heavily in office space and/or wish to grant flexibility to their employees.
How will I receive my mail or courier deliveries?
Your mail will received and forwarded on a daily basis to an address specified by you. Alternatively, you can collect it from your registered office during office hours.
Do I get a dedicated phone number?
What facilities are included in InstaOffice meeting rooms?
InstaOffice meeting rooms are equipped with advanced infrastructure and communication facilities.
- Superior audio and video-conferencing equipment, digital projectors, LCD screens, smart screens and complimentary stationery
- In-house white glove services for your guests
- High-speed internet with Wi-Fi connectivity
- Point-to-point IP enabled video phones
- Total support from competent and committed administrative and technical staff
- Catering and in-house hospitality service
How can I book a meeting room?
To use InstaOffice meeting rooms, all you need to do is to log on to InstaOffice.in and book your choice of location for any number of hours or seats. Or just let our front office staff know, and they would be happy to book a room for you.
Will I get access to the cafeteria if I book the meeting room?
Yes, booking a meeting room with InstaOffice gives you free access the in-house lounge area and cafeteria.